Meeting recordings become notes and tasks
Almost nobody plays the recording back
A meeting ends and leaves a recording. Almost nobody plays that file back from the start. Upload it to sufly CRM and it becomes meeting notes and tasks.
What is new
Transcription and speaker separation
Up to 90 minutes in one upload. m4a, mp3, wav, and webm are accepted.
Each participant's turns are split out. They start as Speaker A and Speaker B; enter the real names and those names appear in the notes and the summary.
Correcting what came out wrong
Company names and product names are the words speech recognition gets wrong. They are corrected from the surrounding context. You can also enter "wrong spelling to correct spelling" yourself and change them all at once.
A spelling you correct once is saved to the glossary and applied automatically from the next meeting on.
The raw transcript is never deleted. Lines the AI changed carry a marker, and clicking one shows the original alongside.
A summary in seven sections
Overview, discussion, decisions, open questions, action items, dates and deadlines, follow-ups.
Each entry carries a timestamp such as [12:34]. To check whether it is right, play back that part.
Registering tasks
Only the action items you pick are sent to the project board. Nothing is registered on its own. Title, description, owner, and due date can be edited on the spot, and the owner is chosen from the team list or typed in.
The registered task carries a link back to the meeting notes.
It works in the app
The iOS and Android apps have a record button at the bottom right. Press it when the meeting starts.
You do not have to decide which meeting it belongs to first. Stop the recording, pick a project and a meeting, and it becomes that meeting's notes. You can attach it while the conversion is still running. Without attaching, it stays a personal recording visible only to the uploader and the team lead.
Your phone tells you when the conversion and the summary are finished, and also when they fail, with the reason.
How long it takes
Measured, not estimated.
| Meeting length | Time taken |
|---|---|
| 18 min 50 sec | 5 min 37 sec |
| 56 min 30 sec | 19 min 13 sec |
A one-hour meeting takes about 20 minutes. You can close the window and it keeps running. Come back and the progress is where you left it.
Worth knowing
- Audio files are deleted after 90 days. The notes and summaries stay.
- Partners cannot see recordings. They see only what your team reviews and adds to the meeting notes.
- You need the meeting recording permission to use this. Ask an administrator.
The full instructions are in the AI meeting notes guide.